AML checklist software — structured compliance for every client
Certivus turns your AML process into a structured checklist for every client — with assigned owners, status tracking, and evidence capture at each step. Nothing is forgotten. Everything is evidenced.
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Answer-first summary
What is AML checklist software?
AML checklist software gives regulated firms a structured process for completing AML checks on every client — covering identity verification, customer due diligence, PEP and sanctions screening, risk assessment, and evidence capture. Rather than relying on memory or paper checklists, the software tracks each step, assigns ownership, and flags what is outstanding. Certivus provides this for UK accountants and law firms as part of a complete compliance workflow.
- A structured checklist for every client — identity, CDD, screening, risk, evidence
- Status tracking shows what is complete, in progress, or outstanding
- Assigned owners so everyone knows who is responsible for each step
- Evidence captured and stored at every stage — not retrospectively
TL;DR — Quick Summary
- •AML compliance requires the same structured checks for every client — not ad-hoc
- •Certivus runs a trackable checklist: identity → CDD → screening → risk → evidence
- •Each step has a status, an owner, and an evidence record
- •Nothing is forgotten because the workflow shows what is outstanding
The Certivus AML checklist workflow
Client intake
Capture client information through a structured onboarding flow. Every field is tracked — no scattered email requests.
Identity and CDD
Request, receive, and verify identity documents and proof of address. The checklist marks each item as requested, received, or verified.
Screening and risk
PEP and sanctions screening runs automatically. Risk assessment assigns Low, Medium, or High. Both link directly to the client evidence record.
Review and sign-off
A designated owner reviews the completed checklist and approves or escalates. The decision is timestamped and stored with the client record.
Why a structured checklist matters
Consistency across every client
Different staff applying different standards is one of the most common HMRC inspection findings. A checklist enforces the same process every time.
Nothing falls through the gaps
Outstanding steps are visible at a glance. No client is approved until the checklist is complete.
Evidence at every step
Each checklist step captures evidence — not as an afterthought, but as part of the workflow. When HMRC visits, the trail is already there.
Common questions
What should an AML checklist for accountants include?
A complete AML checklist for UK accountants should cover: client identification (full name, date of birth, address); identity verification (photo ID and proof of address dated within three months); beneficial ownership checks for corporate clients; PEP and sanctions screening; client risk assessment; source of funds where required; and a documented review and sign-off by the MLRO or responsible person. Certivus structures all of these steps into a single trackable workflow.
Can different staff members use the same checklist?
Yes. Certivus allows multiple team members to work on a client checklist, with each step showing who completed it and when. The MLRO or compliance owner can review and sign off the complete record without needing to chase individual staff for updates.
Does Certivus work for both new and existing clients?
Yes. Certivus can be used for new client onboarding and for re-verifying existing clients whose KYC has expired or whose circumstances have changed. The checklist tracks from the point of request to sign-off in both cases.
What happens when a checklist step is outstanding?
Certivus flags outstanding steps with a clear status indicator. The assigned owner receives a reminder and the MLRO has visibility over what is pending across all clients. This prevents cases being left open indefinitely — a common finding during HMRC AML supervision visits.
Related reading
CDD and KYC workflows
How Certivus structures identity collection and customer due diligence from request to verified.
AML evidence vault
Every checklist step generates evidence — stored, timestamped, and exportable in one click.
AML compliance for accountants
The full regulatory framework behind the AML checklist — what is required and why.
AML software for MLROs
Give your MLRO a clear view of outstanding checklist steps across all clients.