Help Centre/Companies

Companies

In brief: The KYB list: every legal entity you've onboarded.

The list of every legal entity (Ltd, LLP, partnership, charity, etc.) your firm has onboarded. This is the KYB-focused surface: incorporation verification, beneficial-owner mapping, AML screening of the company itself, and (in a later phase) company credit reports.

Where to find it

Sidebar → Companies (the Building icon).

What's shown

Each row gives you:

  • Company name: registered name, as on Companies House.
  • Compliance status: current KYB state of this company's file.
  • Identity / KYB: has the company's incorporation been verified?
  • Risk: Low / Medium / High based on the latest assessment.
  • AML: Clear / Hits requiring review / Not run.
  • Last check: when the AML or BO data was last refreshed.

What you can do here

  • Add Company: capture company name, registered number, incorporation date, addresses, and (optionally) seed the beneficial owners in the same step.
  • AML Check: run AML screening against the company name.
  • Bulk import: CSV import for migrating existing client lists.
  • Filters: narrow by compliance status, risk, AML, monitoring, or free-text name search.

What makes a company different from an individual

A company file needs evidence the individual file does not:

  • Incorporation proof: Companies House extract, certificate of incorporation.
  • Registered office: current registered address.
  • Directors: current appointment list.
  • Beneficial owners (BOs): anyone holding ≥25% ownership or significant control under MLR 2017 reg 5.
  • Ownership %: recorded per BO, used to flag concentrated control or complex structures.
  • PSC (Persons with Significant Control) flags: from Companies House PSC register.

That's why Companies has a separate top-level entry, a different profile layout, and (soon) a dedicated Structure tab.

How it relates to Individuals

If a beneficial owner is also someone you have onboarded as an individual client, you can link them so:

  • Their KYC evidence is referenced from the company's file.
  • The Compliance Pack export for the company includes their KYC PDF.
  • The individual's own profile gets a Relationships entry showing every company they're a BO of.

See the Individuals guide for the other side of the link.

What's coming next

  • Structure tab: visual BO map with ownership %, directors, PSC flags, drawn from Companies House.
  • Credit & Financials: company credit report, payment history, accounts summary (commercial intelligence, separate from AML).
  • Group structure: parent / subsidiary relationships for clients that sit in a larger group.

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